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Bookkeeping for contractors who need to see what the job actually made
Labor, materials, and overhead by job. Progress billing when the workflow needs it. Monthly close in QuickBooks Online. Remote, Alabama-based.
Generic bookkeeping tracks a bank account. Construction needs the job. If labor, materials, and change orders sit in one pile, the company P&L can look fine while a job is underwater. That is how shops bid the next one on hope.
Adam spent over a decade on sites and in operations before bookkeeping full-time. The file is built around how the work actually runs: jobs, crews, vendors, and the difference between a change order and a purchase order.
What we set up in QuickBooks Online
We work in your QBO file as an accountant user. You keep owner. Typical structure:
- Jobs (projects) named the way you bid and bill, not a junk list of customers
- Labor, materials, and overhead coded to the job
- Progress billing support when you bill in stages
- Bank and card recs so the books match statements
- A monthly P&L you can read, including by job once the structure is in
We do not invent a full construction ERP. If you already use Buildertrend or similar in the field, say so in the snapshot. The books still have to tie to QBO.
What a month looks like
Transactions get categorized. Recs get done. Jobs get cost. You get statements and a job view, not a 40-page packet. Questions by email during Mon–Thu hours. If payroll is in the engagement, crew pay and job labor stay in the same picture.
You still manage the people. We run the payroll process, keep records, and keep year-end files usable. We do not sell weekly certified payroll or lender WIP packages as a standard service. If that is the work you need, say so. We will tell you if it is a fit or not.
Behind on the jobs
Catch-up is common. Unreconciled accounts, jobs that were never set up, categories that do not match how you bid. We scope that as a project, quote it, then lock a monthly close. How catch-up works.
Who this page is for
GCs, trades, and specialty contractors on QBO who need job costing without a national mill. Manufacturing with job or work-order costing is the same practice. Restaurants, ecommerce, and tax-only work are not.
What we need from you
QBO accountant invite, bank and card feeds connected (or statements if they are not), and a short list of open jobs. If receipts live in email or a folder, we will say how we want them. We do not take over owner access.
Pricing
Monthly bookkeeping starts at $350/month. Payroll starts at $250/month. Volume, headcount, and file mess set the real number. Quote before any work. Month-to-month.